Word 2013: Hyperlinks

Word 2013: Hyperlinks

In some documents, you may want to include
an email address or a web address. You can format these as hyperlinks, so people can
access the information directly from Word. For example, I’d like to add an email address
to the signature at the bottom of this letter. And if I press the space bar, or the Enter
key on my keyboard… Word will automatically format the text as a hyperlink. You can do the same thing with a web address.
In this example, we’ll add a link to the company’s website. It’s a good idea to test all of your links
before sending out your document, to make sure they work. Normally, when you’re in a
web browser, you would just click the link to open it. But in Word, you have to hold
CTRL on your keyboard while you click—just like it says in the instructions here. Creating links automatically doesn’t always
work; for example, if you want the text to be something other than the web address. In
those situations, you can format any of your existing text as a hyperlink. I’d like to add a link to the company’s support
center, so the customer can go straight to the website while reading the document. I’ll first select the text that I want to
turn into a link… then right-click… and choose Hyperlink. You can also use the Hyperlink
command on the Insert tab. Every hyperlink has two parts. The most important
part is the address, which could be a web address, an email address, a file, or even
a location in the same document. Just use the buttons here to navigate your options.
In this example, we’re going to enter a web address. The second part of the hyperlink is the display
text, which is the part people will actually see when they read the text in the document.
The display text can be the same as the address, or just whatever you want. When you’re ready, click OK… and now the
text is formatted as a hyperlink. To remove a hyperlink, all you have to do
is right-click… then make your selection from the menu. You can even choose Edit Hyperlink
to make adjustments to the display text or address. Now you know two different ways to create
hyperlinks in Word—either by converting the text yourself, or using the automatic
formatting feature.


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    What if the hyperlink is a UNC to a printer share (\servernameprinterqueuename)?  In my case, when I Ctrl-click the link, the error "Cannot open the specified file" occurs.  If the queuename is removed, when I Ctrl-click it, a window to the print server is opened.  If I paste the \servernameprinterqueuename in the Run dialog (Windows-R), it installs/opens the printer's queue dialog (the desired behavior from Word), thus I know the UNC is valid.  It just will not perform the desired behavior from a Word 2013 document.

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