Microsoft Visio Tutorial For Network Architects (Step by Step)

Microsoft Visio Tutorial For Network Architects (Step by Step)


hi there my name is Vadim Mikhailenko from Online Training for Everyone that net in this section we’re going to look at how you
can create professional-looking 3d networking diagram in Microsoft Visio
so first thing you see is this screen when you launch Microsoft video we’re
going to pick a blank drawing or you can basically pick a detailed networking
diagram it doesn’t matter because we’re going to pick some stencils that will
serve our purpose the best as you know when you pick the blank screen you don’t
have any stencils here so you have to select the stencils and this other
shapes that you’re gonna use when you draw your diagram so we’re gonna click
more shapes button and we’re gonna click Network and we are going to click
network and peripherals 3d I found that this is probably the most professionally
looking you might have different opinions obviously but that’s what I
like in there are different shapes here you have servers ring network pretty
much all the items that you may ever need when you try to represent
networking we’re gonna start with servers and we’re gonna take the server
box and we’re gonna bring it into the main screen I kinda envision that my
diagram will be more horizontal so what I’m gonna do I’m gonna change the view
of the page and to do that I am going to go to design orientation and instead of
portrait I’m gonna pick landscape orientation so this way I can represent
better what I’m trying to represent so this is gonna be my first server and
what I’m gonna do now I am going to give this server some characteristics and
they would be the type of operating system that server runs location memory
IP address IP address type and give the server name this is not necessary for
every diagram you have to decide what you specifically want to represent but
this is something that I’d like to represent here because this is something
that makes value and adds descriptive
information for my viewers so I’ve added the information for my server I’m just
gonna zoom it in a little bit and there are couple tricks you can use in order
to see this in a better way first of all you can hide the shapes and stencils
this will give you more room on the screen to see it you can unhide them as
easily or you can zoom in and zoom out into the areas this is the zoom in
button and this is the Zoom Out button so what you see it’s a Windows Server
2012 located at Milwaukee data center it has a big of RAM IP address and this is
the static ID now I kind of don’t like it when it’s at the bottom so I’m gonna
move it to the side of the server box in order to do that I click once on the
server and you see this yellow box this is where the center of the text is
located so all I need to do I just need to drag this yellow box and move it to
the left of the server so I kind of like it a little bit more now I also would
like to add information for the server like a server name which is different
from all of this descriptive information for this server and if you want to edit
this you can for example if you want to say okay this is my OS which stands for
operating system you can do that and you can say ok this would be bold and the
operating system name is not going to be bold and maybe location will be bold and
all this information will be bald the type of information and the information
itself will not be display this bold right so probably if you do that though
you might want to align it to the left right now it’s right the line text you
probably really want to align it to the left and then this is how it’s gonna
look and then it probably might make sense to to have it here so it’s just
gonna be more professional-looking this is some interesting tricks of what you
can use in Microsoft vision now as I mentioned I’d like to add the server
name and to do that I’m just gonna bring in
there a couple ways to do it first of all you can add text and you can just
bring a text box here so you go insert and you insert the text box and you can
pick between horizontal text box and vertical text box I’m gonna pick
horizontal text box but in my case I’d like to prefer to
insert call-out they come in the different shapes and for this particular
server name what I’d like to do I’d like to insert this shape and I’m gonna name
it as a sales server zero one and this would be my surname so it’s not a dot
it’s a – – and this would be my sale server zero one and I’m just gonna make
it bold as well and you can choose fonts you can pretty much apply any formatting
that you like and I’m gonna put it underneath of this server now this is my
first server and the good thing is now I can do copy and paste I can first of all
I can group this three boxes I can select it’s actually two box a server
box was the description and the call-out in terms of Visio objects so I can do a
right mouse-click and I can select group and group and now I can drag it as a
single object which is very nice and you can group as many objects as you need so
that’s the purpose of the grouping function now what I can do as well I can
copy this and I’m just gonna show it through the menu because you can also do
it through the keyboard so you did right mouse click copy and then you did paste
and here you go you’ve got a second server right and the second server might
run the same operating system but will definitely have a different server name
and different IP address document sharing 0 1 and I’m just gonna change IP
address instead of I have to ungroup it unfortunately grouping ungroup and now I should be
able to edit text so this would be zero – I am going to copy it again and I’m
just gonna copy and I’m gonna do paste so this is going to do my server 3 and
this would be marketing box marketing files marketing Sharon doesn’t really
matter as long as it represents the actual names for the purpose of this
demonstration I’m just going to use marketing sharing this would be 0 3 and now you can add some other features
of the typical networking diagram for example you can add the firewall and you
can choose the size of the firewall and if necessary can use connectors and
connect your server to the firewall if you choose to do that you probably would
want to change the location and play with location of the boxes so you it
wouldn’t overlap with your text so probably if you’re trying to display
connections it makes sense maybe to move to have firewall on the left so let’s do
that just gonna remove this connector then going to do control Z or you can do
undo I’m gonna switch back to pointer tool drag the servers to the right I
have the firewall on this side and then use my connectors to connect the server here and you can certainly play with the
lines and make it look the way you want it to probably make sense this would be
the most professional line and you can have other features of the line like
arrows and some other things as you need to so this would be my second line and
this would be my third line it makes sense for it to go to display the
network connectivity in the previous section we’ve created
professionally looking 3d networking diagram if you would like to learn more
how this was done just go back and watch the first video in this section we’re
going to look how to make it look prettier and more professional we just
use default objects and default fonts and default aligns from Visio now I
would like to add some specificity and make it look more professional and use
more professional design scheme maybe potentially adding some arrow endings
and using some features of the vzo that are easy to use but at the same time
help you make your diagram look prettier so first thing I’m gonna do I’m gonna
look at the lines and you see that this lines they don’t have any arrows in the
end and visa allows us to add arrows sometimes you want to show the data flow
in this way it’d be directional right it goes from firewall and to the server and
back from the server into the firewall so what I’m gonna do I’m gonna go back
to the home I’ll click a pointer tool this is where we can select the object
and look at the properties of the object and here we’re gonna look at what type
of connector first of all we can use could be a straight connector right and
this is the difference between the straight connector and the other
connector that we had I’m gonna use undo button to go back I like this one more I
don’t like straight connector but they’re just my preference I’m also
going to look at the format shape and here you see the format shape details on
the right and it shows what are the options that are available first of all
we can change color we can change the dash type right now it’s solid but you
can use some dashes here if you want to I’m gonna keep it as is but what I’m
gonna do I’m gonna look at the begin air o-type and I’m going to use this type of
arrow and I’m also going to do the end arrow type and I’m going to use the same
type of arrow and I’m gonna do this for all the arrows
to me it’s more professional you might disagree as a viewer but good thing to
know is that you have choices and you can choose something that you consider
to be professional looking so this arrows now I don’t like this
colors I mean just because they’re default and everybody is probably using
it without understanding that there are some easy ways to make the color theme
better and I’m going to show this to you real quick if we go to design tab we
have themes option right and you can just click here and see how many of
those themes are available I’m not a professional designer but if I see
something that looks professional I like that so if you’re the same way
this is really helpful and you can pick a different themes here so for example
let’s just try this one and you can probably even move from theme to theme
and pick something that you like so let’s say I found something that I liked
which this one looked pretty similar to original one but I kind of like the
modern design even though servers typically not depicted so this is
probably the the best one now you have some variations of this so once you
selected the modern design right you can choose the color theme and play with the
colors right so there are a lot of different options for the colors what
you got to keep in mind when you pick the design theme keep in mind that it’s
most likely will be printed at black and white so if you pick very contrast
colors or something that would be on a darker background it might be hard to
see when you print it so that’s what I always try to keep in mind when I print
such diagrams and you see when you change the theme and variant it also
changed the stencils and shapes and how they’re going to look when you bring
them over so keep that in mind too if you’re planning to add additional
objects you can also change an add background so for example if it’s like a
global network you can put a global if you like some that also looks
professional that you might want to reconsider the variants and the colors
once you do that so this is probably gonna look a little prettier so hope
you’ve enjoyed this video and there are a lot of other options I would recommend
you investigate by looking at Visio documentation thank you for watching I
hope you found this information valuable and enjoyed the video please make sure
to check out my other videos on the subject and please make sure to
subscribe to my youtube channel also if you want to learn more about Visio tips
and techniques you can do it on my website at the www.nasa.gov slash Visio
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productive with technology I have myself 20 years of experience in information
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United States and also internationally I enjoy learning new technology and then
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