How to Upload Files To Phoca Download

How to Upload Files To Phoca Download


This tutorial is a brief overview of how
to upload files to Phoca Download. Phoca Download is an extension for Joomla. It’s
a free extension and it is used for giving access to people to download
files of various formats so you can also use some security levels in order to
control who can download those files as well. So in this tutorial, I just want to
show how to upload files through Phoca Download and assign them to a category so they’re available for people that you give access to on your website. The
example site I’m using right now is FSNA Fraser Valley West, National
Association of Federal Retirees here in Canada. It’s one of the branches in British
Columbia and as you’ll see I already have a link set up here for office which
links to the Phoca Download area and for those of you who actually are working on
this particular site, ordinarily office does not show up unless you’re logged in
with the board or executive access, but I’ve logged in just so we can see how
the changes happen here. If I click on office, we’ll see the six areas – six
categories – that exist in the Phoca Download area of this site and you’ll
see it’s zero, zero. So this is 0 subcategories, 0 files, but we’re going to change that
right now. Let’s go. I’m in the back end of that site and we’re going to
go to – I’ve already logged in – we’re going to go to Components, and to Phoca Download. Let’s just go to control panel. Now if you are setting up Phoca Download or it’s
already set up on your site but you need some new categories, all right some new
areas to sort the files that you want to offer for download, you do that by
creating a category. And of course we would just click on this category’s link
right here. Click on that and you’ll see here’s the existing six categories that correspond to the categories already on the site. If you
want it to make a new category let’s say, you just click “New” and you would give it
the title that you want. Let’s just call this “Song Lyrics” and the category would
take this name. You could also make it a subcategory of an existing category.
There’s other aspects, other options that can be used here. Here is where you would put a description of the category but that’s how you create
categories. It’s very easy. I’m not going to save this right now. Just go cancel. We’ll work
with these six here. Next, once you have your categories that you want to upload
your files to, you want to click on “Files.” So we could click on “files” here in the
side menu or if you’re in the Control Panel, click on “files” here. Now there’s
just a couple of steps that need to be done in the proper order for everything
to work out. First of all we’re going to add a new file to Phoca Download. So I’ll click “new” and here we have a place to put a title for the file. So I
have created two sample files. One is a sample word document. So I’m just going
to title that right there for the title of it. Where do I want to make this … we’ll just skip alias, that will be assigned by the website, the software. Now which
category do we want to put this in? Why don’t we put it in the … well we’ll put it in
“other” since it certainly is an “other” type file. That’s great. Now the next thing
that we want to do is link this particular file to the file that would
be downloaded. All right? So to do that, instead of typing in the name here, what
we do is we click “select file name” and what that will do is will open up the
folders within the website where documents are stored in Phoca Download and right now there’s only one called “user upload.” But why
don’t we create one that will match the category that exists in Phoca Download. Now we see here it’s greyed out but it’s “other” so I’m going to create a
folder. I click on there and I’m going to create a folder within this root. Here’s
where things are right now within this root, and I’m going to call it “other” and
I’ll create that folder. Now there it is there. Now I want to upload a file that
is the sample word document. Now it’s going to upload to the folder that I am
viewing and where I’m viewing is just in this Phoca Download folder, I want to put
it in this other folder and this just sort of helps keep things organized in
the back-end of the site. So when I click “other” now we’re viewing the other folder. It says there is no file but that’s going to change in a second. Next we’ll
go “choose file” and when I click “Choose File” it’s going to open up a window
that shows where files are on my computer, and here is an example word
document that I created. So I’m going to… I could click that, and click open or
I can double-click and now it’s there ready to be uploaded. I click “start
upload.” It’s uploaded and now it shows up in the list of documents, “example word
document.docx”. Now all I have to do is click on that document name and it will
be put in the file name and that’s all we need to do. Now there’s other things
you can put down here. You could put a version, you could put an author name,
authors website…These are all options for the different ways that Phoca Download would be used. So you can check those out. If you want a “confirm license” –
if you’re going to have a license somewhere on your site where people have to accept
that if they download this file you’re not responsible for anything that
happens – you could set that up and you can say
“yes,” you have to confirm the license and somewhere in there we’d have to create
that, so we’ll deal with that in another tutorial. Basically we can go down. You
can click which user has uploaded the file or you can leave that blank. Finally
down here we get to “description” and this is where you could do it, this is just
like putting in any article or any content in Joomla. So this is a sample,
oops that’s not spelled very well, this is a sample word document to download
from Phoca Download. That’s pretty much all that we need to do now and we’ve
saved it in “other”. There are other things that can be checked out here: publishing
options, when to start publishing this file, when to remove it, plenty of options
I’ll leave you to explore. If you have any questions … leave a comment
and I’ll try to answer them, or maybe make another tutorial – metadata options, if you want this document to, these files to be found on the internet, this is a
great place to put in the description and keywords, and mirror details if you
were running a site that was somewhere else, if you have a mirror site because
you’re getting lots of traffic and you set that up, and YouTube options if you’re
using this to handle YouTube videos. But basically we’ll go back to general
options, sample word documents or title. We’ve already uploaded it, and I’m just
going to go “save.” Now when we save that I’m going to go back here to the front
end of the site where we have zero, zero for other, I’m going to refresh this page and
now we’ll see we have 0 subcategories and other but we do have one file. And
when I click “other” and go into that area now we see that example Word document.docx there ready for download and there’s the description that we typed
for it. If we click “download” it asks us where we
want to download the file to on our computer. And when someone’s downloading this, of course it’s important for them to remember which folder it ends up going
to, otherwise it kind of gets lost. But they can always download it another time. So
we could save and it downloads. And that’s how to upload a file to
make available according to your permissions that you set up in Phoca Download. So why don’t we just do one more file. Let’s go back to this tab. Here
we’ve got the previous one open, so I’m just going to save it and close. Let’s do a new file. We’ll click “new” and then we’ll go give it a title. This time
let’s “sample PDF” file that I’ve made. Leave the alias. Let’s put it in the same
folder “other.” All right, file name. Let’s select the file name. Now the file is not
yet up on a server yet and we already have this folder that was created that
is basically the same name as “other” the other category, so let’s go into that
folder once again. You have to do that each time you upload a file. There’s the
word document that we uploaded, but now let’s choose a different file and then
we’ll use this file here, “example PDF document.” Double click on it. It’s already
chosen there, we see its name, sort of there, sorry – oh I have to choose that
again – Alright, there’s its name – truncated because it doesn’t fit in
between these two buttons, but we know it’s there. Now we’ll click “start upload.” It’s now uploaded to the server to this
file location, “example PDF document,” so we’ll just click that title. It’s there.
Go through all these other options if you’re interested in them or using them
and we’ll give this a description, “This is an example PDF file to download.” And I
think that’s all we need to do. So we’re just going to go “save and close.” Now when we go, let’s just refresh this page, we’re already in the “other” category and now we have two files. We have this Word document and we have this PDF document, and there’s the description we just typed. Why don’t we download it? I can even download just by clicking on the name of the file and I will save it to downloads
and when I click on that, there is the document that I just downloaded that I
had created. So that’s sort of a basic tour of adding files to Phoca Download
and also creating categories into which you want to have your files
organized. And I hope this tutorial helps. If you have any questions leave a
comment and I hope you subscribe to the channel or even just give a thumbs up
for the video. Thanks for watching. God bless.

Comments

  1. Post
    Author
    Mhamat Ghanim

    great video thanks!, but what if i had a pdf file and i just wont people to view it and not download it? thanks

  2. Post
    Author
    stamet selaparang

    Hi, thank you for the video, very helpfull.. but i have a problem when i try to upload pdf files with size greater than 3 mb.. i have increase the upload size file in the options in the control panel of pochadownload, but it still not working, i failed upload the files.. do you know the solution for my problem? thank you for your answer.

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